donderdag 04 maart 2010 10:10

QNH has implemented a Document Management System (DMS)/Record Management Application (RMA) for the Municipality of Nieuwegein on the basis of SharePoint 2010. What is special about this implementation is that it has been verified by ECB and complies with the requirements of ‘NEN2082 in use'. It is the first time that a Dutch company has completed an implementation of a DMS/RMA whereby the implementation also met the requirements of the standard.

Among other things, the system digitises all mail flows of the Municipality of Nieuwegein. QNH has extended Sharepoint with a number of unique additions, so that the system provides solid support for the day-to-day operations and functions in accordance with the NEN2082 standard. Ine Verstappen, Document Manager for the Municipality of Nieuwegein: "This SharePoint 2010 solution in compliance with NEN2082 ensures that from the start of a process our archive documents are secured and controlled using mostly digital technology. This means our employees and clients will have reliable digital documents available at any time, during and after the process, as long as it remains a legal requirement. QNH has been a tremendous help in translating our vision into this solution. This allows us to take a big step toward digital, process-oriented archiving."

The NEN2082 audit was carried out by researchers from ECB Nederland BV. "It is unique for an audit to show us that the implementation of the SharePoint DMS/RMA completely complies with the requirements of ‘NEN2082 in use'. SharePoint is an ECB NEN2082-certified product. In the ECB implementation audit the functional choices and methods within the DMS of the Municipality of Nieuwegein are verified. This is an informative and practical audit. It provides demonstrable certainty about the information management within the municipality. It is an essential step toward achieving the authorisation for a Substitution", says Mr. Benedikt Marijnen, (administrative law) lawyer for ECB.